Cloud Accounting? Gaffe, Or Your ABC To Accounting Solutions

By Cathy Olivares

The term cloud accounting seems to gather a lot of buzz recently and everyone seems to have a definition to best describe it.

A closer look and one would ask what prime value it brings to business organizations? The term “cloud” basically refers to the internet and this becomes clearer when you think of the needs of business organizations IT makeup.

The idea of cloud accounting is a way to add value and capacity to organizations without investing in personnel training and setting up new systems and software. It comprises of either broad based subscription or pay-per-use service that, adds value to the incumbent IT capabilities by providing real time over the web.

The benefits of Cloud computing as an Accounting Solution are practically limitless, and particularly for a small business, turning to the cloud can provide an alternative to crunching numbers, which obviously is a nightmare because it can be confusing and time consuming.

A cloud computing system, with the right middle-ware, could potentially own all the capabilities running all the programs that a normal computer can, essentially everything from generic spreadsheets and word processing programs to user defined computer programs for specific organizations. These features offer great potential to users with the need for accounting solutions.

Here are a few reasons why adopting cloud accounting could be beneficial:

• One of the key advantages of cloud accounting is that it is location independent; where servers serve a broad range of levels (shared servers) provide software, data and resources or any other services on demand.

It defines a new delivery model and consumption for web-based IT services, and it essentially involves over the web provision of virtualized tools and resources which users can access and use through an internet browser, just like ordinarily the way one would use installed software. All these applications work with either Mac or PC.

• Clouds normally appear as unit points of gaining access for consumer’ computing needs. Cloud Accounting works as a byproduct of remote access where just like an e-mail account, it can be accessed from anywhere and the software and storage is not defined specifically to one computer-it’s on the computer cloud.

• Cloud Accounting allows you to allow business partners and other companies to gain access and can help with the job tasks that need to be done. Additionally, most cloud-applications have an inbuilt feature for backing up of data automatically, eliminating the risk of data loss. Many users on cloud often allay security concerns, therefore you should ensure that the cloud-accounting tool is verified by a third party, most common are TrustE and VeriSign.

• Small businesses often encounter unlimited amount of data that needs to be tracked, and an efficient automated system in cloud accounting would save time drastically. Automation is also a benefit where manual entry of all purchases and transactions which typically would include costly human error and duplication of work is eliminated.

• A good accounting solution would also allow you to automatically create and register income into invoices and cloud accounting features, have incorporated all this in one package. Cloud-based accounting solutions are here for a very long stay despite security concerns.

The benefits are worthwhile and many businesses are opting to reduce time spending on accounting to focus on core business operations.

There are two sides to the coin: You acquire a cloud-based accounting tool, which has brutal efficiency of keeping track your year-round transactions, all automated and the availability of a tech support team to come to your help at any particular time to manage your balance sheets and income statement, OR do it all manually and go through all the back and forth e-mail with your accountant to get it done.

We are headquartered in the Tampa Bay area; the majority of our work is handled remotely, yet, we are able to talk and work with you on a periodic basis.

We have over 45 years of Accounting, Management and Systems experience. Contact us for a free initial telephone consultation to discuss the immediate and long term benefits that we can offer you.

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Thank you,

Peter DeSmidt,

The Benefits of QuickBooks And Enterprise Hosting

By Deepak Monty Garg


Does your company currently use QuickBooks as your business accounting  solution? QuickBooks offers businesses of varying size the ability to get a firm  grasp on their financial accounts. Regardless of the size of your company, it  can prove to be incredibly beneficial to consider the value of QuickBooks  hosting. While QuickBooks certainly does offer a method of having a firm grip on  what your company’s financial status is, you can boost the level of control that  you have when you look into a hosted QuickBooks solution.

Remote Access – Anytime One of the key benefits of a hosted QuickBooks  solution is that you or your accounting professional can access your data from  anywhere. This means that your data can be accessed and worked whether you are  in the office, in your home office, or on the beach. This type of remote access  offers an incredible amount of business flexibility, and can also help to boost  productivity. All you need to have is a reliable laptop and a stable internet  connection.

Reduction in IT Costs Many companies report that their IT costs are by  far amongst their largest business expenses. Hosting QuickBooks can help the  average company to reduce IT costs by 40% or even more, which is an incredible  potential for savings to consider.

Some of the reduction in costs will come from not needing to invest a  significant amount of capital into hardware and hardware upgrades. Servers can  be incredibly expensive, and if you purchase one that is on the smaller side  then you could find yourself needing to upgrade its capacity within a relatively  short amount of time.

Another reduction in your IT costs can be seen by reducing the need to have  an extensive IT staff on hand. When your company invests in a QuickBooks hosting  solution, you will have ready access to a team of IT professionals who can  swiftly help you to resolve any issues that you may experience.

Reliability and Security What happens to your company’s ability to remain  efficient and even operational when you experience a power outage in the office?  What happens if your primary server fails? Hosting QuickBooks offsite will  ensure that you have the reliability that comes from working with a hosting  company with a disaster recovery plan. Disaster recovery services will swiftly  switch your data to another server, in another data center, so that you  experience little to no downtime with your operations.

This type of reliability is truly priceless. As is the peace of mind that  comes from knowing that the data centers storing your company’s financial  information are utilizing the latest and greatest in encryption tools. With your  data backed up routinely, you’ll be able to rest assured that not even a flood  or fire at your place of business can keep your company from getting back up and  getting back to business.

There are definitely a large number of benefits to QuickBooks hosting.  Carefully weigh all of your options and do a bit of number crunching. With the  ability to slash your overall IT expenses, you’ll likely find that hosting  QuickBooks is worth every penny of your invested time and money.

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Peter DeSmidt, BA, MBA, PA